www.hclib.org

Library Board Program Policy Committee May 22, 2009 Meeting Summary

Library Board Members Patricia Izek, President Therese VanBlarcom, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Jill Joseph Claudia Kelly Kathleen Lamb David Pratt Cynthia Steinke Library Director Lois Langer Thompson

---

Attendees: Library Board members Chair Cynthia Steinke, Holly Guncheon, Claudia Kelly, David Pratt and Therese VanBlarcom; staff Judith Friedrich and Char Sohlberg

Welcome and Approvals

Ms. Steinke welcomed attendees and announced Therese VanBlarcom was appointed to the committee by Library Board President Izek. Claudia Kelly made a motion to approve the meeting summary of March 13; motion was seconded by Holly Guncheon. Motion approved. Ms. Kelly made a motion to approve the meeting summary of April 15; motion was seconded by Ms. Guncheon. Motion approved.

David Pratt congratulated Judith Friedrich who recently received an Employee Engagement award. All 2009 Employee Recognition Program award recipients will be recognized at the June 24, 2009 Library Board meeting.

Old Business

· A summary of committee work to date was provided. Ms. Friedrich explained changes made to the "Customer Use of Libraries" policy draft: 1) use of the term "customer" will continue; 2) "disruptive behaviors" will be used so it is all encompassing rather stating specific behaviors. Discussion followed. Ms. Kelly made a motion to recommend approval of the draft "Customer Use of Libraries" policy to be presented to the full Library Board; seconded by Holly Guncheon. Motion passed.

· A suggestion was made to amend the fifth principle in the "Lending Policy" draft to read, "We seek to provide ease of access to desired library materials." Discussion followed. Ms. Kelly made a motion to recommend approval of the draft "Lending Policy" as amended which will be presented to the full Library Board; seconded by Holly Guncheon. Motion passed.

· Ms. Steinke will follow up with Board President Izek for direction on the process for full Library Board action. Char Sohlberg will send committee recommended drafts to the full Board for review prior to the May 27, 2009 Library Board meeting.

· Ms. Friedrich updated the committee on progress with the Meeting Room/Facility Use policy which is underway.

New Business

· The opening review of the Internet Public Use policy was completed. The discussion that followed included emerging issues such as social networking sites.

· Attendees agreed to move the remaining 2009 Program/Policy Committee meetings from afternoons to 9-11 a.m.

Committee Procedure Discussion

Pending approval from the Board President, the following process was recommended for policy development through full Board approval:

a) committee and staff merge existing policies creating a new draft HCL policy;

b) draft policy is distributed in the Board e-mail packet to all Library Board members prior to the next monthly board meeting;

c) Chair reports to the full Board with time allotted for policy discussion at the monthly meeting;

d) following discussion, the policy is placed on the agenda as a consent at the next monthly meeting for Board action.

Board members are responsible for contacting members of the Program/Policy committee if they have questions about a draft policy.

Action Items

· Staff send list of remaining scheduled committee meetings to members noting new time of 9-11 a.m.

· Staff draft Internet Public Use and Meeting Room/Facility Use policies

· Staff draft meeting summary for Program/Policy Committee approval

· Staff prepare opening review of Friends & Volunteers Policy for committee review

Char Sohlberg

Approved 6/19/09